The daily documentation grind in facility management
Notes and Excel logs: inspection checklists on paper, barely legible, maintained twice and far too often nowhere to be found
Scattered photos without context: images of equipment and defects on your phone, but no one remembers which property or which visit
Re-typing at the office: after the inspection, spending hours transferring handwritten notes into clean reports
Missing records for mandatory inspections: for DGUV V3, fire safety or maintenance, the solid proof is missing in an audit or liability case
Liability risk: missed recurring inspections and documentation gaps only become a problem when damage occurs – and then it's too late
Knowledge in someone's head: the technician is on holiday or off sick – and no one knows which fault at the property was last left open
Core features for facility management
Site inspection via voice & photo
Simply dictate and take photos during the inspection – the AI recognizes equipment, conditions and anomalies and creates the inspection report.
Maintenance & servicing log
Capture maintenance and servicing work in a structured way – with equipment, condition, work performed and photo proof.
Inspection reports (per DGUV V3)
Document recurring inspections like DGUV V3 in a legally sound way – inspection result, deadlines and proof recorded completely.
Fault & defect documentation
Capture faults and defects with status – from open through in progress to resolved. Every case documented traceably.
GPS + timestamp per capture
Every voice note and every photo is automatically tagged with location and timestamp – clearly assigned to the property and visit.
Audit-proof storage
All reports are archived tamper-proof and traceably – findable at any time when inspectors or clients ask.
Export PDF & DOCX
Export finished reports as PDF or DOCX – hand them straight to clients, owners or into your FM system.
Offline & GDPR-compliant
Works even in basements, plant rooms and underground car parks with no signal. Servers in the EU, GDPR-compliant – your data stays protected.
Who OnSite is made for
Facility managers
Capture inspections, maintenance and tests on the go – the office receives complete, audit-proof reports with no re-typing.
Property management companies
Document site inspections and defects, keep inspection deadlines in view and give owners complete records.
Technical building services
Log maintenance, faults and repairs on building services equipment in a structured way – including deadlines and status tracking.
Operators & owners
Prove operator duties and safety obligations reliably – verifiable at any time to authorities and insurers.
Inspection & expert services
Capture recurring inspections like DGUV V3 directly on site – inspection result and proof without the detour via the office.
Infrastructure & property operations
Document and archive regular inspection rounds across properties and technical installations in an audit-proof way.
How it works
Dictate the inspection, maintenance or test right at the property and take photos. GPS + timestamp automatic, even offline.
The AI recognizes equipment, conditions, inspection results and defects and turns them into a clean, complete report.
Quickly check and adjust if needed. You keep professional responsibility – the AI only assists.
Store it audit-proof and export as PDF or DOCX – without duplicate entry at the office.
AI assists – it doesn't replace
- Every report is editable before release and reviewed by a professional.
- The professional assessment stays with the facility manager and inspector.
- GPS location and timestamp per entry – audit-proof and verifiable.
- GDPR-compliant, servers in the EU – your property and operational data stays protected.
Why digitize now?
- Operator duties – inspection and maintenance records must be verifiable when it counts.
- Minimize liability – complete DGUV V3 and maintenance documentation protects against recourse.
- Skills shortage – every hour of office re-typing is an hour too many.
- Clients & owners – increasingly expect digital, complete records.
Frequently asked questions
Are the inspection reports legally sound?
Can I map recurring inspections?
Does the app also work offline in basements and plant rooms?
What about data protection and the EU server location?
In which formats can I export the reports?
What does OnSite cost and is there a subscription?
Dictate the report instead of typing at the office. Document it audit-proof.
Start free trialView pricing →