The daily documentation grind in landscaping
Paper chaos: report slips in the van, half filled in, barely legible and far too often lost
WhatsApp photos with no context: 40 images in the group, but no one remembers which site and which day
Re-entering in the evening: after ten hours on site, another hour typing up reports and piecing hours together
Gaps in job costing: hours, machinery and material are missing – time-and-material work goes unbilled
Missing proof: for tree inspections, maintenance rounds or winter service, the solid record is missing in a dispute or liability case
Knowledge in someone's head: the crew leader is on holiday or off sick – and no one knows what happened on site last week
Core features for landscaping & groundworks
Dictate the daily site report
Just dictate – the AI recognizes staff, hours, machinery, material and activities and structures them into the finished report.
GPS location per recording
Every voice note and photo is automatically tagged with location and time stamp – clearly assigned to the site.
Straight into job costing
Connection to job costing and the digital site diary – hours and material flow straight through with no double entry.
Photo documentation
Before/after images with time stamp and location – complete, audit-proof and always assigned to the project.
Tree inspection & tree register
Document routine tree inspections per FLL and prove your duty of traffic safety – every tree recorded traceably.
Green space & maintenance documentation
Maintenance rounds and inspections on municipal and private green spaces recorded cleanly – ideal for framework contracts.
Winter service proof
Prove clearing and gritting times without gaps – the decisive record when it comes to liability and traffic safety.
Offline & GDPR-compliant
Works even without a connection on remote sites. Servers in the EU, GDPR-compliant – your data stays protected.
Who OnSite is made for
Landscaping & groundworks companies
Crews capture reports by voice, the office gets complete data for payroll and job costing.
Green space authorities & municipalities
Document and archive maintenance, inspections and traffic safety on public spaces in an audit-proof way.
Arborists & tree inspectors
Record routine inspections per FLL, derive measures and keep the tree register always up to date.
Winter service / gritting
Prove clearing and gritting runs with time and location – the solid record for clients and insurers.
Site managers in landscaping
Capture progress, time-and-material work and disruptions on the go – always provable to the client.
Landscape architecture
Record site walk-throughs and handovers in a structured way – with photos, location and time stamp.
How it works
Dictate the daily site report and take photos right on site. GPS + time stamp automatically, even offline.
The AI recognizes staff, hours, machinery, material and activities and turns them into a clean report.
Check it briefly and adjust if needed. You keep professional responsibility – the AI only assists.
Hand over straight into job costing or export as PDF – with no double entry in the office.
AI assists – it does not replace
- Every report is editable before handover and professionally reviewed.
- Professional responsibility stays with the crew leader and site manager.
- GPS location and time stamp per entry – provable in an audit-proof way.
- GDPR-compliant, servers in the EU – your business data stays protected.
Why digitize now?
- Skills shortage – every hour of evening re-entry is an hour too many.
- Duty of traffic safety – tree inspection and winter service must be provable when it matters.
- Protect your margin – complete reports bring every time-and-material job into billing.
- Public clients – municipalities increasingly expect digital, gap-free records.