Just talk in meetings, get the minutes

Phone on the table, record the entire meeting – even over two hours. The AI transcribes it, tells the speakers apart and creates clean minutes in seconds: agenda items, decisions, open points.

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2 hrs+
recording in one go
Auto
speakers separated automatically
Seconds
to finished minutes
PDF / DOCX
one-click export

Why minutes cost so much time

Note-taking distracts: whoever takes the minutes can't really follow the meeting or contribute anything

More work in the evening: hours later, cryptic notes get typed up into minutes

Unclear responsibilities: who does what by when? Afterwards nobody knows for sure

Lost decisions: important calls never make it into the minutes – and lead to disputes later

The core features

Record the entire meeting

Phone on the table and let it run – even long meetings of two hours or more in one go. No time limit, no paper shuffling.

Transcription & speaker separation

The AI transcribes the entire recording and automatically detects who speaks when. Every statement is attributed to the right speaker.

Structured minutes

Agenda items, decisions and open points / action items – each with owners and deadlines, neatly organised instead of a wall of text.

For every kind of meeting

Site meeting, recurring meeting / jour fixe, planning meeting or sales appointment – the right minutes structure for every occasion.

Export as PDF & DOCX

Export the finished minutes as PDF or Word in one click – in your company design, ready to send to all participants.

Cross-project search

„Ask your project“: the AI searches all minutes and answers with source references – who decided what and when?

Audit-proof & GDPR-compliant

Timestamps and versioning for every set of minutes. AI processing and servers in Europe – your meeting data stays GDPR-compliant.

You stay in control

Every set of minutes is editable before you send it. The AI delivers the draft – the final sign-off stays with you.

Use cases

Site meeting

Recording → structured site-meeting minutes with decisions, defects and action items per trade and owner.

Recurring meeting / jour fixe

The weekly appointment with a clear action list – open points are tracked from week to week.

Planner coordination

Architects, specialist planners, building services: complex coordination cleanly documented, every commitment attributed to the right party.

Sales & client meeting

Fully present in the conversation instead of taking notes – afterwards a clean meeting record with all commitments and next steps.

How it works

1
Record

Phone on the table, start recording – the whole meeting, even over two hours.

2
AI transcribes & separates speakers

The AI turns the recording into text and automatically attributes every statement to the right speaker.

3
Review the minutes

Structured minutes with agenda items, decisions and open points – quickly review and adjust if needed.

4
Export & share

Export as PDF or DOCX and send straight to all participants – in your company design.

One-time purchase, no subscription

No monthly fees, no per-user subscription. You buy OnSite once – including personal setup of your instance and company templates.

OnSite Foundation

2,470 €
net, one-time · your entry into AI minutes

OnSite Vista

4,940 €
net, one-time · full feature set
See all prices & features →

Frequently asked questions

How long can the recordings be?
You can record an entire meeting in one go – even long appointments of two hours or more. Phone on the table, start recording, let it run. The AI processes the whole recording in a single pass.
How does speaker separation work?
The AI automatically detects the different voices in the recording and attributes each statement to the respective speaker. The minutes then make it clear who said, promised or decided what – the basis for clear responsibilities.
Where is the data processed?
The AI processing and the servers are located in Europe. OnSite is built to be GDPR-compliant – your meeting recordings and minutes never leave the European legal area.
Which export formats are available?
You export finished minutes in one click as a PDF or a Word document (DOCX) – in your company design and ready to send to all participants.
Is it suitable for site meetings?
Yes. OnSite comes from the construction world and is made exactly for this: record a site meeting, and the AI creates structured site-meeting minutes with decisions, open points and action items per trade and owner. It works the same way for recurring meetings / jour fixe, planner coordination and sales appointments.
Can I still edit the minutes?
Of course. The AI delivers a structured draft that you can review and edit before sending. The final sign-off always stays with you – audit-proof with timestamps and versioning.

Never take notes again. Just listen and join in.

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